Safe Climate Coalition of Lake County
Bylaws
Article I: Organization
The name of this organization shall be: Safe Climate Coalition of Lake County.
Article II: Purpose
The Vision of the Safe Climate Coalition is Lake County: A healthy community climate, free of violence and substance abuse. The Mission of the Safe Climate Coalition of Lake County is to collaborate with community stakeholders to maximize resources and provide opportunities for children and families to be self-sufficient, productive contributors in Lake County and society. The purposes for which the corporation is organized are to:
- To promote interagency cooperation and collaboration primarily with law enforcement and schools in addressing Alcohol, Tobacco, and Other Drug abuse and violence in Lake County,
- To encourage the development of fair and effective substance abuse and violence prevention services,
- To provide a forum for partnerships between the Safe Climate Coalition and stakeholders, and
- To encourage community involvement and participation in meeting the needs of the youth in Lake County through established organizations.
Article III: Board of Directors
Section 3.01 Qualifications
The membership of the Safe Climate Coalition Board of Directors shall involve persons who are members of the Shared Services Network Executive Roundtable.
Section 3.02 Composition and Terms
The Board of Directors for the Safe Climate Coalition of Lake County shall be the Lake County Shared Service Network Executive Roundtable: composed of the Lake County Health Department's Administrator, the Public Defender of Lake County, District 20 State Senator, the Superintendent of Lake County Schools, the Lake County Sheriff, District 25 State Representative, the State Attorney for the 5th Judicial Circuit, the President of Lake-Sumter Community College, a Judge of the 5th Judicial Circuit, the President of the United Way, the Department of Juvenile Justice's 5th Judicial Circuit Manager, a Lake County Commissioner, the Department of Children and Family's Administrator, the Publisher of the Daily Commercial and the Steering Committee Chair.
Section 3.03 Nominations and Elections
Candidates for positions on the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 3.04 Vacancies
Vacancies on the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 3.05 Removal
Removal from the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 3.06 Compensation
No Director shall receive compensation for services rendered in their official capacity as a director.
Section 3.07 Conflicts of Interest
Members of the Board of Directors shall disclose any relationship that could be considered a conflict of interest with the organization.
Section 3.08 Duties
The business and property of the Corporation shall be managed by the Executive Director and monitored by the Coalition's Board of Directors in accordance with these By-laws and the Articles of Incorporation of the Corporation.
Without limiting the authority of the Board, its responsibilities shall include:
- Carrying out the purposes of the Corporation
- Establishing Corporate policy
- Representing the organization in the community
- Adopting and amending By-laws
Section 3.9 Orientation
Each new Board member shall receive a mandatory orientation packet within the first two months of service on the Board of Directors. The orientation shall be coordinated by the Executive Director. The orientation will include a history of the Safe Climate Coalition, its By-laws; table of organization and personnel; funding, and financial reporting and the short and long-term plans for the organization.
Article IV: Officers
Section 4.01 Composition
Officers on the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 4.02 Elections
Nominations for officers on the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 4.03 Duties
Duties for officers on the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum." Chair: The Chair shall preside at all meetings. Vice-Chair: The Vice-Chair shall have like duties and authority with the Chair in case of vacancy in the office of President or in the absence of the Chair or in case of his inability to act.
Article V: Meetings
Section 5.01 Regular Meetings
Regular meetings shall be held by the Board of Directors at least four times a year on dates, times and locations approved by the Board.
Section 5.02 Special Meetings
Special meetings of the Safe Climate Coalition's Board of Directors shall follow the Shared Services Network's "Decision-Maker Forum."
Section 5.04 Notice of Meetings
The Lake County Shared Services Network Project Manager will public notices all meetings of the Executive Roundtable.
Section 5.05 Quorum
At all meetings of the Board of Directors, a majority of the directors in office at that time shall be necessary and sufficient to constitute a quorum for the transaction of business. The act of the majority of directors present at any meeting at which there is a quorum shall be the act of the Board of Directors, except as may otherwise specifically be provided by statute, by these By-laws, or by the Articles of Incorporation.
Section 5.06 Proxies
Each director will have one vote. Proxy voting will be allowed.
Section 5.07 Public Participation
Meetings of the Board of Directors are open to the public, except in cases in which matters involving litigation or personnel issues may be discussed. Public participation may be allowed by the Chair at the point designated on the agenda, provided that persons wishing to speak shall have requested their purpose for addressing the Board, and the Chair has granted their request. Public participation is generally limited to a 3-minute statement.
Section 5.08 Minutes
Minutes are to be taken at all Board and Committee meetings and approved at the next meeting of the Board or Committee. Written minutes, after approval, are to be maintained for the life of the organization.
Article VI: Executive Steering Committee
Section 6.01 Composition
The Executive Steering Committee of the Board of Directors shall be composed of the Chair, Vice Chair, Secretary/Treasurer, and the Shared Service Network Project Manager. These individuals will be appointed designees of the Executive Roundtable and leaders of the community stakeholders and non-profits not represented on the Executive Roundtable. The Executive Director shall be a non-voting member of the Executive Steering Committee. The number of members of the Safe Climate Coalition Executive Steering Committee will be not less than five or more than 15.
Section 6.02 Duties
The Executive Steering Committee shall meet every two months or as needed. A quorum of the Executive Steering Committee shall be a majority of the members. During the period between regularly scheduled meetings of the Board of Directors, the Executive Steering Committee may act on the behalf of the Board. Any actions taken by the Executive Steering Committee shall be reported to the Board at the next regularly scheduled meeting. The Executive Steering Committee shall serve as the liaison between the Board of Directors and the Safe Climate Coalition membership.
Article VII: Committees
Section 7.01 Purpose
The Safe Climate Coalition Board or Directors, Executive Steering Committee or Executive Director may establish standing committees. The purpose of the committees is to plan and execute the activities necessary to successfully accomplish the strategic objectives of the Safe Climate Coalition.
Section 7.02 Membership
Any interested citizen of Lake County may be a member of the Committees by:
- Filling out an official Membership Form
- Attending more that one Safe Climate Coalition Meeting
- Registering to serve on a Committee
All members will be entitled to one vote.
Section 7.03 Committee Chair
The Safe Climate Coalition membership shall elect a chair to preside over Committee meetings and serve on the Executive Steering Committee.
Officers shall be elected for a term of one year, or until their successors are elected.
When an officer is vacated before the end of the term, the Executive Steering Committee shall elect a replacement within ninety days.
Section 7.04 Meetings
The Committees will meet every other month or as needed.
Section 7.05 Ad Hoc Committees
Ad Hoc Committees can be appointed by the Chair, with Board approval, at any time. Ad Hoc Committees shall be comprised of Board members and/or other persons qualified to render assistance. Ad Hoc Committees are to be appointed to provide specific recommendations to the Board of Directors and are to be dissolved following completion of the assigned task.
Article VIII: Membership of the Coalition
Section 8.01 Composition
Any person or organization that has an interest in Lake County will be eligible for membership and may apply for membership by contacting the Executive Director of the Safe Climate Coalition or attending a regular Coalition meeting. Applicants for membership will fill out an application form which will be reviewed by the Executive Steering Committee for approval.
Section 8.02 Meetings
A meeting schedule will be provided and reminders of each monthly meeting will be sent to members on a timely basis. The Executive Director or designee will chair all general meetings. The quorum of a general membership meeting will be those members present.
Section 8.03 Privileges
The privileges of membership of the Safe Climate Coalition of Lake County will include participation in one or more of the standing committees.
Article IX: Administration
The Executive Steering Committee shall provide for the proper day-to-day management of the organization by appointment of a qualified Executive Director.
Section 9.01 Employment
The Executive Steering Committee shall employ an Executive Director who shall serve at the pleasure of the Executive Steering Committee pursuant to a contract approved by the Executive Steering Committee and signed by the Board Chair and the Executive Director. The contract shall include provisions for an annual Board evaluation of the Executive Director.
Section 9.02 Duties
The Executive Director is the chief administrative office of the organization, responsible to the Board of Directors and Executive Steering Committee for the overall management and operation of the organization. The Executive Director shall convey to the Board of Directors and Executive Steering Committee the concerns and recommendations of the staff and is responsible for implementation of Board policies.
The Executive Director is responsible for the hiring and termination of all employees of the organization pursuant to the Board approved personnel policies.
The Executive Director is a non-voting member of the Board of Directors and the Executive Steering Committee. The Executive Director is also responsible for providing support to all Board of Directors, Executive Steering Committee, standing and Ad Hoc Committees or appointing an appropriate staff member to provide the Committee support.
Article X: Fiscal Year
The Fiscal year of the organization shall commence on October 1 of each year and end on September 30.
Article XI: Rules of Order
The Rules of Order for this organization shall be the newest revision of Roberts' Rules of Order provided that they are not inconsistent with these By-laws.
Article XII: Amendments
These By-laws may be altered, amended, or repealed at any meeting of the Executive Steering Committee OR by a vote of two thirds of the Coalition members in attendance, provided that a written notice of the proposed changes were provided to the Board members 14 days prior to the meeting and also provided that the proposed changes were clearly described in the Order of Business (agenda) for the meeting.
These By-laws shall be reviewed by the Board of Directors or referred to the Executive Steering Committee for review every two years or as needed.
Updated by unanimous/majority vote on January 26, 2010 by the Executive Steering Committee.
____________________________________________________________________________________
Jeff Shealy, Chair, Safe Climate Coalition
Approved at February 19, 2010 Executive Roundtable/ Board of Directors Meeting
| < Prev |
|---|
